Know which vendors are compliant, which certificates are expiring, and which need follow-up — without touching a spreadsheet.
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Every general contractor and property manager knows the pain. Vendors promise to send updated certificates. Most don't.
One lapsed GL policy on a job site can mean $500K+ in uninsured liability exposure.
Hours every week emailing vendors, calling agents, updating spreadsheets. It never ends.
GC audits and owner requirements catch gaps you missed. Projects stall, bids are rejected.
Drag-and-drop PDFs or forward COI emails. AI extracts all policy data instantly.
Dashboard shows every vendor's status. Color-coded: green, amber, red.
60-day, 30-day, and 7-day renewal reminders sent to vendors automatically.
Generate compliance reports for any project, owner, or time period in one click.
Not another generic vendor management tool. VendorShield is purpose-built for COI compliance.
Vendors get email reminders at 60, 30, and 7 days before expiration. You don't lift a finger.
Real-time view of all vendor insurance status. Filter by project, status, or policy type.
Visual calendar showing upcoming expirations across all vendors and projects.
AI flags vendors with insufficient limits, missing endorsements, or policy type mismatches.
Each vendor gets a unique upload link. They submit their COI directly — no email chains.
One-click PDF reports showing compliance status for any project or time period.
Track sub certificates across dozens of active projects. Stay compliant with owner requirements and never hold up a project start over a missing COI.
Monitor vendor insurance for maintenance, janitorial, landscaping, and security teams across your portfolio. One dashboard, all properties.
Ensure every trade partner meets your insurance minimums before they set foot on site. Automated compliance for OCIP and CCIP programs.
Track recurring vendor certificates — HVAC, electrical, elevators, fire protection. Get alerts before coverage lapses affect your building permit.
| Feature | Spreadsheet | VendorShield |
|---|---|---|
| Auto-read COI PDFs | ||
| Expiration alerts to vendors | ||
| Real-time compliance status | ||
| Coverage gap detection | ||
| Vendor self-service upload | ||
| Audit-ready PDF reports | ||
| Project-level filtering | ||
| Free | From $149/mo |
One expired policy on a job site can cost six figures. Let VendorShield track them all for you.
14-day free trial · No credit card required · Cancel anytime