Onboard Vendors in Minutes, Not Weeks

New vendor? Send a link. They upload their COI, W-9, and license info. AI verifies everything. You approve from your dashboard. Done.

Start Free 14-Day Trial

How VendorShield Onboarding Works

Step 1

Send a Link

Create a vendor in your dashboard. VendorShield generates a unique self-serve portal link.

Step 2

Vendor Fills In

The vendor uploads their COI, enters company details, and provides insurance information through the portal.

Step 3

AI Verifies

AI parses the COI, extracts coverage details, checks against your requirements, and flags any gaps.

Step 4

You Approve

Review the vendor's compliance status on your dashboard. Approve or request additional documents.

Why Manual Onboarding Fails

The Old Way

  • Email back and forth requesting COI documents
  • Manually type policy numbers into spreadsheets
  • No standardized insurance requirements by category
  • Vendors start work before paperwork is complete
  • Expired certificates go unnoticed for months

With VendorShield

  • One link. Vendor uploads everything themselves
  • AI extracts all data from COI automatically
  • Set GL, WC, Auto minimums by vendor type
  • Block approval until compliance requirements are met
  • Automatic alerts before any certificate expires

Works for Every Industry

Any business that hires outside vendors needs compliance onboarding. VendorShield handles the workflow.

General Contractors

Onboard subcontractors with validated GL, workers comp, and auto liability before they step on a jobsite.

Property Managers

Verify landscapers, plumbers, HVAC techs, and roofers across multiple properties from one dashboard.

Facilities Management

Qualify cleaning crews, security firms, elevator techs, and maintenance vendors with standardized requirements.

The Numbers

3 min
Average time for a vendor to complete onboarding through the self-serve portal
90%
Reduction in email back-and-forth during vendor onboarding
8 hrs/wk
Time saved on average by switching from manual vendor onboarding to VendorShield

Simple Pricing

No per-vendor fees. Onboard as many vendors as you need.

Starter
$49/mo
Up to 25 vendors. All features included.
Pro
$99/mo
Unlimited vendors + priority support
Start Your Free Trial

14-day trial. No credit card required.

Related Resources