Landscapers, pool companies, painters, roofers, elevator techs. Every vendor working in your community needs proof of insurance. VendorShield tracks it all.
Start Free 14-Day TrialBoard members rotate. Management companies juggle multiple communities. VendorShield gives you a single source of truth for every vendor across every property.
Send each vendor a link. They upload their own COI, W-9, and liability cert. No more chasing documents via email or at the gate.
Upload any COI PDF. AI instantly extracts insurer name, policy numbers, coverage types, limits, and expiration dates. Zero manual entry.
Set insurance minimums by vendor category. Auto-flag landscapers without GL coverage, roofers without workers comp, or pool companies below your liability threshold.
Generate compliance reports for board meetings in one click. Show the board every active vendor, their status, coverage levels, and upcoming expirations.
Without VendorShield: The pool company starts work in April. Their certificate expired in January but nobody checked until a homeowner reports an incident.
With VendorShield: VendorShield flagged the expiration in January and sent automated reminders. The vendor uploaded a renewed COI through their portal before the season started.
Without VendorShield: A new board president asks where all the vendor insurance docs are. The previous board member kept them in a personal email folder nobody can access.
With VendorShield: Everything lives in VendorShield. New board members get dashboard access instantly. Full compliance history of every vendor, every certificate, every review.
Without VendorShield: A pipe bursts on a Friday night. The management company calls a plumber they've never used. Nobody verifies insurance before they enter the building.
With VendorShield: Send the plumber a VendorShield link from your phone. They snap a photo of their COI card. AI verifies coverage in under 60 seconds before they start work.
No per-unit fees. No per-door fees. One price covers your entire HOA vendor list.
14-day trial. No credit card required.